Certified Stamp Template — Round Business Stamp with Name & Number, Free Stamp Template
A round CERTIFIED stamp in orange ink with the business name on the top arc, CERTIFIED in bold across the centre, and a phone number on the ring. Made for marking copies and documents as checked.
40 x 40 mm
This is a round business stamp built around one word: CERTIFIED, set in bold across the centre. The business name runs along the top arc and a phone number sits on the ring. It is 40 x 40 mm in orange ink with a single ring border.
The name and number on the template are placeholders. What you are here for is a ready-made mark for copies and documents that have been checked against an original — with your own name on it so the reader knows who did the checking. Open it in the stamp maker, replace the text, and download a clean file.
What's on this stamp
A certified stamp has to be read instantly, often by someone flicking through a stack of copies, so the layout puts the status word in the centre at the largest size and keeps the identity details on the ring.
CERTIFIED across the centre
The centre carries the word in capitals at a size that stays legible when the stamp is placed over printed text. It can be changed to any status wording — CERTIFIED TRUE COPY, VERIFIED, CHECKED — depending on how your office labels a checked document.
Business name and phone number on the ring
The top arc holds the name of the business or office applying the stamp. The ring also carries a contact number, which is useful on a certified copy because the receiving party sometimes wants to confirm who certified it.
Make it your own certified stamp
Everything on the template is text or a setting you can change.
Replace the text with your details
Put your business, practice or office name on the top arc in place of the placeholder.
Replace the phone number with your own, or use that line for a licence or registration number if your profession has one.
Keep CERTIFIED, or change it to the wording your office uses. Add a short blank line under it for a date and initials if each stamp needs to be traceable.
Change the colour, border and font
Orange is the default and is easy to spot on a page. Blue and black are the usual choices for a more formal look, and red is often used where the stamp needs to stand apart from the document text. You can also adjust the ring style, border weight and font — a heavier font in the centre makes the status word read more strongly.
The preview updates as you type, so a long business name can be checked for fit before you download.
Download as PNG, SVG or PDF
Choose the format that matches how the stamp will be used:
PNG with a transparent background for placing over scanned copies, PDF attachments and digital documents. The transparent background means it sits over text without a white box.
SVG if you want a physical rubber stamp made for paper copies at the desk. The vector file stays sharp at any size and a stamp shop can work from it directly.
PDF for tools that prefer a PDF import over an image.
If the certified copy goes out with a signature, a transparent one from the signature maker can be placed beside the stamp. For stamped invoices and statements, the PNG also drops into the invoice maker, which has a dedicated stamp field.
Who this template suits
Offices, agencies and practices that issue certified or verified copies of documents
Typing centres, document services and PRO offices that check copies against originals for clients
Businesses that want a checked-and-approved mark carrying their own name rather than a generic word alone
Anyone who needs a round status stamp with a contact number on the ring
For APPROVED, RECEIVED and other office marks, browse the business stamp templates. For a formal company seal with a registration number, see the company seal templates.
A note on use
ToolBody produces the stamp as an image file. Applying a CERTIFIED mark does not by itself make a copy legally certified — that depends on who applies it and what the receiving office accepts. In many places only a notary, solicitor or authorised officer can certify a copy for official use. Use this stamp for your own checking and document workflow, and confirm with the receiving authority when a copy needs formal certification.
Start with this stamp
Open the template, put your name and number on the ring, set the wording you use, and download the file. No account, no watermark, and nothing is uploaded while you work.
Template FAQs
Yes. The centre text is editable like any other line. CERTIFIED TRUE COPY, VERIFIED, CHECKED and ORIGINAL SEEN are common alternatives; two words fit better as two short lines than one long one.
No. The stamp is an image. Whether a copy counts as certified depends on who applies the stamp and the rules of the office asking for it — often a solicitor, notary or authorised officer. The template gives you the mark; the authority comes from the person using it.
Yes. Add a short blank line under CERTIFIED for a date and another for initials, or leave the space clear and write on the printed copy. Many offices prefer a written date so each stamp is specific to the day it was applied.
Yes. The number on the ring is placeholder text. Put your own contact number there, or use the line for a licence, registration or reference number instead.
Yes. Download the stamp as an SVG and send it to a rubber stamp maker with the size you want. The template is set at 40 x 40 mm, which suits stamping printed copies without covering the text underneath.
Yes. PNG, SVG and PDF downloads are all free and the file matches the preview exactly — no watermark, no sign-up, and nothing you type is uploaded to ToolBody's servers.