Business40 x 40 mm
A round emblem-style business stamp built around a shield and laurel wreath, with curved text on the ring and placeholder wording ready to be replaced. Black ink, 40 mm.
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Business Stamp Maker — Free Approved, Paid & Received Marks
Choose a business stamp template and customize it online.
Business40 x 40 mm
A round CERTIFIED stamp in orange ink with the business name on the top arc, CERTIFIED in bold across the centre, and a phone number on the ring. Made for marking copies and documents as checked.
Business40 x 40 mm
A round business stamp with the company name on the ring and a person's name in the centre — the layout used for authorised signatory and personal name stamps. Orange ink, 40 mm.
Business40 x 40 mm
A round business stamp for a software or IT company — company name in two lines in the centre, a status phrase around the ring, orange ink, 40 mm. Made for invoices, quotations and client sign-offs.
Business40 x 40 mm
A round approval stamp — APPROVED * BY * MANAGEMENT * around the ring with UAE in the centre, in orange ink. Made for sign-off on internal requests, purchase orders and documents that need a management decision recorded.
five ready-made business stamp layouts, each one editable in the browser. Pick the design that fits, replace the text with your company details, and download a transparent PNG, SVG or PDF. No sign-up, no watermark.
If none of these are quite right, start from a blank stamp instead.
Two kinds of business stamp
Most office stamps fall into one of two jobs, and the design follows the job.
Identity stamps carry who you are — company name on the top arc, a phone number or founding year on the bottom, a logo or initials in the centre. These go on letterheads, quotations, delivery notes and anything leaving the building. They tend to be round with two rings.
Action stamps carry what happened — APPROVED, PAID, RECEIVED, PROCESSED, VERIFIED. These go on documents already inside a workflow, and the word matters more than the decoration. Bigger letters, fewer rings, more white space.
The templates below cover both. A shield-and-wreath mark and a travel agency layout for identity; a payment-processed and an approved-by-management mark for action.
Wording that actually gets used
If you are building an action stamp, keep the phrase to one or two words and put any qualifier on a second line. The common ones, in roughly the order businesses use them:
APPROVED — with or without "BY MANAGEMENT" underneath
RECEIVED — usually paired with a date line
PAID — sometimes with an amount or reference field
PROCESSED — for payments and orders that have cleared
VERIFIED or CHECKED — for documents reviewed against a source
COPY or DUPLICATE — to mark a document as not the original
CONFIDENTIAL or DRAFT — status marks rather than approvals
Leave a blank line under the main word if a person needs to write a date or sign beside it. A stamp that forces someone to write over the border gets abandoned within a week.
Getting the text to fit
The most common mistake on a round stamp is trying to fit a long legal name onto a single arc. At 40 mm, an outer arc comfortably holds about 30 to 35 characters before the letters start crowding at the ends.
Three ways out of it, in order of preference: split the name across the top and bottom arcs; drop the entity suffix from the arc and put it in the centre; or increase the stamp to 45 mm and accept the larger footprint on the page.
Test it by looking at the preview at actual size rather than zoomed in. If you cannot read it on screen at 40 mm, nobody will read it on paper.
Colours that print and scan properly
Blue and black are the standard for a reason. Blue distinguishes a stamped original from a photocopy at a glance, which is exactly why many finance and admin teams insist on it. Black looks more formal and scans cleanly at low contrast settings.
Red works for action stamps — APPROVED, PAID, URGENT — where you want the mark to jump off the page. Avoid light colours and thin borders together; a pale grey stamp with a 1 pt border can vanish entirely on a scanned document.
Download formats
Transparent PNG for placing over a PDF or document, so the stamp sits over the text rather than covering it with a white box.
SVG when you are sending the design to a stamp manufacturer, or printing it large. Vector stays sharp at any size.
PDF when you want a single page ready to email to a printer.
Using business stamps responsibly
These templates are for your own company's marks and your own approval workflows.
Do not use them to reproduce a stamp belonging to another company, a government body, a court, a bank or a regulator, and do not create a mark that suggests a document was approved, certified or received by an organisation that did not handle it. That is document forgery in essentially every jurisdiction, whatever tool made the file.
Every template here ships with placeholder text for exactly that reason. If you spot one carrying your company's name, number or mark, tell us and we will take it down.
Everything stays on your device
Your stamp is drawn in your browser and saved straight to your computer. Nothing is uploaded, nothing is stored, and there are no accounts.
Browse the other categories — company seal templates and school stamp templates — or head back to all stamp templates.
Template FAQs
Two things, mostly. Identity — putting your company name and details on quotations, delivery notes and letterheads. And action — marking a document APPROVED, PAID, RECEIVED or PROCESSED as it moves through a workflow.
Yes. Every template is free to edit and download, with no account, no trial, no watermark and no export limit.
Yes. Upload your logo in the editor and place it in the centre of the stamp. Keep it simple — fine detail disappears at 40 mm, so a solid mark reads far better than a detailed illustration.
40 × 40 mm suits most business stamps and fits two rings of text. Go to 45–50 mm for a long company name plus a registration number. Action stamps like APPROVED often work better rectangular, so the word can run larger.
Blue is the common choice because it distinguishes a stamped original from a photocopy. Black looks more formal and scans well. Red suits urgent or approval marks. Avoid pale colours with thin borders — they can vanish on a scan.
On your own company's documents, yes — that is what they are for. You must not create a mark implying approval by an organisation that did not handle the document.
Transparent PNG for placing over documents, SVG for manufacturers and large-format printing, and PDF for a ready-to-send page.
Yes. Download the SVG or PDF and send it to them — both are vector and can be cut or engraved from directly.